Utilities for accountants, solicitors, estate agents and consultancies
Professional firms run on phones, broadband and a well-kept office, and most carry insurance that their regulator or clients require. We look after the utilities behind the practice and introduce you to FCA-authorised partner brokers for the cover.
- Office energy quoted separately for electricity and gas
- Professional indemnity arranged through FCA-authorised partner brokers
How Helios helps professional firms.
Your time is billable. Helios takes the supplier calls off your desk and keeps every contract and renewal on one list.
One contact for the firm
Office energy, broadband, phones and insurance renewals on one list, so partners and staff spend their time on clients.
Cover through FCA-authorised partners
Professional indemnity and other cover your profession may require, arranged by our FCA-authorised partner brokers.
Phones and broadband for the team
Broadband, VoIP and mobiles compared on users, speed and contract length, with every end date on one list.
Renewals before they catch you out
We track end dates and notice windows for every contract and remind you before each one.
What professional firms usually need from us
Insurance your profession may require
Solicitors. The SRA requires firms to hold qualifying insurance with a participating insurer. The minimum for each claim is £3 million for recognised bodies and licensed bodies, such as LLPs and companies, and £2 million in other cases, such as sole practitioners and partnerships.
Accountants. Under ICAEW’s professional indemnity regulations in force from 1 October 2026, firms with gross fee income under £800,000 need a minimum limit of two and a half times that income, with a floor of £250,000; other firms need at least £2 million.
Estate agents. Belonging to an approved redress scheme is a legal requirement for anyone doing residential estate agency work in the UK.
We do not advise on regulatory compliance. We introduce you to FCA-authorised partner brokers who arrange the cover; your regulator’s rules always come first.
Sources: SRA, ICAEW, Business Companion
Points that catch firms out
Employers’ liability for small firms
It is compulsory once you employ staff, with at least £5 million cover. A company whose only employee is the owner holding 50% or more of the shares is exempt.
Source: HSE
Energy included in the rent
Ofgem advises checking whether energy costs are in your tenancy agreement before trying to switch.
Source: Ofgem
Recycling in a small office
Offices in England must separate food waste and recycling; firms with fewer than 10 full-time equivalent employees have until 31 March 2027.
Source: GOV.UK
Keeping contracts and documents in order
We list your contracts and renewal dates before we quote.
- Phone, broadband and mobile contracts and end dates
- Energy contracts, if they are yours
- Professional indemnity and other insurance renewal dates
- Waste arrangements in your building
What to send us
Send what you have and we will ask for anything else we need.
- Your phone, broadband and mobile bills
- Electricity and gas bills, if the contracts are yours
- Your current insurance schedule and renewal date
- How many staff and offices you have
How Helios looks after a firm.
Here is how a firm’s contracts look in the Helios portal: every service, every end date and every document in one place.
- One contact for every service and every site
- Every end date and notice window tracked, with reminders
- Rates exactly as printed: electricity and gas always quoted separately
- Contracts, documents and meter readings in your Helios portal
Firm · Head officeIllustration only- ElectricityOffice31/05/2027Live
- GasHeating31/05/2027Live
- TelecomsVoIP · 8 users30/09/2027Live
- InsuranceProfessional indemnity01/04/2027Renewal due
- WasteRecycling and general31/12/2027Live
One office or several branches
A single office
For general office energy and lease questions, see our offices page.
Several branches
Estate agency and accountancy branches each have their own lines, meters and dates. We keep them on one list. See multi-site groups.
What we may find
It depends on your contracts. These are the things we check.
- Phone lines you pay for but no longer use
- Mobile contracts past their minimum term
- An energy contract on out-of-contract rates
- Insurance renewals that need starting earlier
Get a quote for your firm
Tell us about your business and we’ll be in touch. We check your contract end dates and notice windows before we quote.
Prefer to talk? Call 020 4628 5727, Monday to Friday, 9am to 5pm.
Frequently asked questions
Do solicitors need professional indemnity insurance?
Yes. The SRA requires qualifying insurance with a participating insurer, with a minimum of £3 million per claim for recognised and licensed bodies and £2 million in other cases.
Do accountants need professional indemnity insurance?
ICAEW’s regulations from 1 October 2026 set minimum cover for firms it regulates, based on gross fee income. Other accountancy bodies have their own rules.
Do estate agents have to join a redress scheme?
Yes, for residential estate agency work. The business joins; employees do not need individual membership.
Do you arrange confidential shredding?
Confidential waste is a specialist service outside the general waste and recycling we arrange. We can look after your other collections.
Bring your firm into one place.
Send us a recent bill and we will start with your contract dates and prices. Add the rest of your services whenever you are ready.
